OFFICIAL DELEGATE’S HANDBOOK MR GAY EUROPE 2017

1. Mr Gay Europe 2017 is an 6-day event. The official announcement of the winner will take place on Saturday 5 August, 2017.
2. The delegates need to have arrived in the hotel lobby of Hotel Clarion Amaranten Tuesday 1 August, before 14:00 local time.
3. The delegates can book their ticket back home from Stockholm Sunday 6 August, please note checkout time at the hotel is noon.
4. Please let us know of any special dietary requirements (vegetarian, allergies, diabetes, kosher, halal, etc.) During your stay you will get breakfast, lunch and dinner.
5. Many of the activities, as well as the finale competition will be videotaped. Delegates have to understand that the show can be broadcast domestic and foreign, without any limitations, and without any fee to the delegates. All delegates must be willing to be photographed and videotaped at all times.
6. Rehearsals and seminars may be held at different times during your stay. The people guiding you through these activities are highly respected professionals. Your success and confidence will depend upon your willingness to cooperate. Please listen to directions, follow instructions and always be on time! Mobile phones should be switched off or set to silent mode during rehearsals and seminars!

The following list has been prepared as a reminder of the articles you may need in Stockholm.
1. Carry on luggage:
A. Travel documents; Passport, tickets, valid travel insurance.
B. Money; to cover personal expenses.
C. Personal medication.
D. Travel adapter; if necessary.
E. Charger for telephone/PC

2. Check in luggage:
A. Razor/Deodorant/Cologne/After shave/Edt
B. Soaps/Shampoo
C. Sun Lotion
D. Toothbrush/Toothpaste/Mouthwash
E. Safety pins/Sewing kit
F. Comb/Brush/Hair styling products
G. A small gift for your roommate
H. Evening/interview wear; shirt, nice pair of trousers, a jacket, dark pair of shoes and a tie.
I. Sportswear; good athletic shoes, t-shirt and shorts/pants.
J. Swim wear; suit or shorts.
K. Club wear; for going out in the evening.
L. A warm jacket; Swedish evenings can be chilly.
M. A black and a white top; t-shirt, piqué polo shirt, etc.
N. Shoes; comfortable for walking.
O. Jeans; plain and comfortable.
P. Socks; keep it classy.
Q. Underwear; keep it classy.
R. Sweater; to keep you warm.
S. Sleepwear; keep it classy.
T. Something to wear if it rains.
U. National flag; to be used in the parade.

Please no large logos/sponsor logos on your clothing.

Tuesday 1. August
14:00 Deadline for arrival at hotel, delegates
15:00-16:00 Meet’n’greet, MGE welcome meeting
16:00-18:00 Presentation of “My Project”
18:00-21:00 Sightseeing Stockholm
21:00 Dinner

Wednesday 2. August
07:00-08:30 Breakfast
08:30-09:00 Morning briefing
09:00-10:00 MGE Workshop: Living with HIV/Aids in 2017. Keynote speaker: Robbie Lawlor, Ireland
10:15-11:15 MGE Workshop: Meet The Press. Keynote speaker: Tore Aasheim, Norway
11:30-12:30 MGE Workshop: Preventing suicide; It’s OK not to be OK. Keynote speaker: Joni Valadares, England
12:30-14:00 Lunch
14:00-18:00 Photosession, editorial theme
18:00-21:00 Team challenge
21:00-22:00 Dinner
22:00-(03:00) Cocktail party at Berns Salonger, open to the public

Thursday 3. August
07:00-08:30 Breakfast
08:30-09:00 Morning briefing
09:00-10:00 MGE Workshop: Sports and diversity. Keynote speaker: Raf Van Puymbroeck, Belgium
10:15-11:15 MGE Workshop: Who decides how gay you should be? Keynote speaker: Sushant Divgikar, India
11:30-12:30 MGE Workshop: Two ears and one mouth. Keynote speaker: Shiona Law, Norway
12:30-14:00 Lunch and information about InstaChallenge
14:00-16:30 Interviews
17:00-19:00 Cultural experience
19:00-00:00 Pride Park, EuroVision Stockholm Schlagerkvällen, dinner

Friday 4. August
07:00-08:30 Breakfast
08:30-09:00 Morning briefing
09:00-10:00 Written Exam
10:00-11:00 60 Seconds of Fame
11:00-12:30 Team challenge
12:30-13:00 Lunch
13:00-17:00 Pride Park, Sports Challenge, dinner
17:00-19:00 Time off for Delegates, Meeting for Jury
19:00-22:00 Klezmer Concert at Mälarpaviljongen
22:00-03:00 Stockholm By Night incl. visit at Mr Gay Sweden
00:00 Deadline online vote

Saturday 5. August
07:00-08:00 Breakfast
08:00-08:30 Morning briefing
08:30-09:30 Team challenge
09:30-11:00 Getting ready for the Pride Parade
12:00-17:00 Pride Parade and Pride Park
17:00 Announcement of Mr Gay Europe 2017
17:00-03:00 Pride Park, Stockholm By Night, Celebration

Sunday 6. August
12:00 Hotel Checkout

Have a safe trip home!

To become Mr Gay Europe, the delegates have to compete in different categories/challenges, where the delegates get their marks. At the end of the competition the marks are all added up and the delegate with the most points gets to name himself Mr Gay Europe. Here are some helpful tips for the delegates.

A. Personal interview (20% of total points)
A panel of judges will be interviewing the delegates for up to 15 minutes. Delegates with special needs (sign language) get more time. For more information about this challenge, please check “the interview” tab above.

B. Online Vote (20%)
Users on MrGayEurope.com vote for who they believe should win the competition. The voting doesn’t require any apps or televoting; and is free of charge. In the past we have been asked by the public why they can’t have a say in who is going to win. Therefore we have designed an online voting competition so that the public can directly influence the final result. From 17 July until 4 August anyone can vote for their favourite delegate online; you can ask your mother, all your friends and fans to make that “click” once a day!

C. The written test (15%)
This test is conducted in English and the delegates have to answer up to 60 questions in 60 minutes on different topics such as LGBTIQ+ history, general knowledge, politics and current events. Delegates with special needs (dyslexia etc.) get more time. The delegates are encouraged to pay special attention during the MGE seminars.

D. My Project (10%)
The delegates are to plan a LGBTIQ+ campaign and present how they plan to work on that campaign on an pan-european level in the coming year. The delegates are encouraged to still implement their campaign locally even if they don’t win the title. This is a challenge the delegates have to work with before they arrive in Stockholm since they have to present their project on the first day of the event. The presentation can be made orally, with a power point presentation etc. Delegates who need technical equipment have to inform the MGE Team no later than a week before arriving.

E. SoMe Challenge (10%)
The delegates are given a social media challenges. The delegates are judged on their impact on social media. One of the challenges is that the delegates have to send in a short video presentation of themselves; not later than 14 July. The presentation can be an edited video or a video recorded in one take, and most important within the maximum time of 90 seconds. The video should be a presentation of the delegate and his personality, and last but not least within the time frame given. It is important to remember to film the video in landscape format (that means turn your phone over on its side).

F. Photogenic (10%)
In this challenge the delegates will be judged based on photos taken and professional attitude during a photo session. A photographer and a stylist work with the delegates and they are to show off their best angle and confidence.

G. Sports Challenge (5%)
The sports challenge is different from year to year, depending on the local facilities. In this test the delegates are to compete on physical strength and stamina.

H. Mr Congeniality (5%)
Who does the other delegates think is the most likable, friendly and nicest guy among them? The delegates vote for the delegate, other than themselves, they think should win Mr Gay Europe.

I. Team Challenge (5%)
How well do the delegates work together and contribute to a team effort? The delegates are judged on how well they relate to others and the challenge. Delegates who do not contribute or involve themselves will not receive their team challenge points. The team challenge changes from year to year, the delegates are presented with this challenge on the first day.

The Personal Interview is held with a preliminary panel of judges and gives you the opportunity to talk personally with the judges. Think of this as a job interview and dress accordingly and make sure you leave the judges with no doubt that they should pick you as Mr Gay Europe 2017.

Sometimes you have to undergo interviews and they can seem frightening and make you nervous. Here are a few reminders that hopefully will make you less apprehensive:

Relax! These judges are not your enemies. They want you to succeed and be charming. They want you to be super! That doesn’t mean coming across as arrogant; but being a genuine, healthy, and sane person they would want to work with.

Be yourself, if time permits, ask one of the judges a question about them. Everyone loves to talk about themselves. But don’t be too pushy or too eager.

Be honest. These judges are experienced people and will see right through you if you lie.

Try to “shine” and be welcoming of their questions and smile and have fun with them. That’s what this personal interview is all about.

Test yourself. That way you’ll remember your own answers better. Be specific, but not too brief. Answer in full sentences. If your English is not too good, give simple and straightforward answers.

Remember; don’t get provoked, but relax, be honest and to the point, don’t forget to smile and look the judges and the journalists in the eyes! Good luck!

A. Keep personal wardrobe at a minimum. You will be personally responsible for any overweight charges you incur en route to and from the event. You will also receive gifts and we guess you want to take them with you back home. We recommend that you do not bring valuables. Please do not pack any documents necessary for registration in your checked in luggage. And remember no fluids in your hand luggage!

B. Make sure you give us your flight times and correct airport (there are 3!) so that we can direct you to the correct public transportation. As soon as you know your travel schedule, please send it to office@mrgayeurope.com

C. At arrival you will be asked to show your passport or EU ID-card and valid travel insurance.

D. As an official delegate of Mr Gay Europe, you will be sharing a double room (with two single beds) with one of the other delegates. This is the friendship idea behind Mr Gay Europe and has proved to be a great success. People bond and make friends from all over Europe, and we still hear that people are in contact with each other via email, text messages and social media. Some have even visited each other in their respective countries after the competition is over.

E. We think it would be nice if you brought your roommate a small gift from your home country. It does not have to be something expensive, but a little souvenir that tells something about where you live. It could be anything from a key chain made in your country to a book telling about where you are from. Sometimes you can get help from the local tourist office in your city. Explain to them what the gift is for, and perhaps they will provide it for you for free.

F. You will be solely responsible for all of your personal incidental expenses such as phone calls, pay-TV, clothes cleaning, mini-bar and room-service. These charges must be paid before you check out of the hotel. No exceptions!

G. Smoking and drinking; you are not allowed to smoke in the hotel room. If you have to smoke, please smoke in designated areas only. If you drink, please drink responsibly. Use of drugs is strictly prohibited. Any misconduct, non-observance of rules, use of drugs or disrespectful behaviour by a delegate may result in immediate dismissal from the Mr Gay Europe competition.

H. A few words about the Press. Reporters and photographers representing the local, national and international media will be covering the competition. If you are being interviewed; think before you speak.
If a question is asked and you would prefer not to answer it – say so. No one expects you to respond to questions that make you uncomfortable or which may be too personal, or too controversial in nature. Also, feel free to ask a reporter to repeat or clarify a question you do not understand. No one will think any less of you, and you just may save yourself from an embarrassing response.
During the event there will be a seminar that focuses on how to deal with journalists and media in general.

I. As you arrive for the competition you are asked to sign an agreement that goes into effect if you win the competition. If you don’t win, the contract will be shredded. The agreement is the framework for your co-operation with the Mr Gay Europe organisation in the year to come.

J. As a Mr Gay Europe delegate you are expected to reply to emails and SMS within a short time. A future Mr Gay Europe must be “online” and ready to respond within reasonable limits.

Q: Can I stay in my room after the competition is over?
A: Yes you can, but you have to book and pay in advance to receive the special MGE prices. This also applies if you wish to arrive in Stockholm prior to the event.

Q: Will we have some time off during the event?
A: Not really, we have a tight schedule, but we have included some time for fun and games.

Q: Can I bring my boyfriend to the event?
A: Yes you can, but he will have to book his own room. Since you will be busy he should plan his own schedule to get the most out of Stockholm.

Q: Can I pay with Euro in Stockholm?
A: Even though Sweden is part of EU, they have their own currency. €1 is approx 10 SEK. If you chose to pay with a debit-/credit card, make sure to pay in local currency as that will give you the best rates.